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Documents that Accounting Departments and EXIM Commonly Use to Track Customer Payments
February 02, 2021 Ken Click, Business Development Specialist & Jennifer Krause, Broker Account Manager, Office of Small Business
Tagged: EXIM Payments

EXIM provides an outline of what is needed to apply for new and/or to renew export accounts receivable insurance; however, EXIM underwriters sometimes request more information of U.S. exporters to make its application decisions. This type of information can often be found in a Foreign Accounts Receivable Aging Report and a Customer Sales History Report (also known as a 12-month ledger detail). Each report serves a different purpose and they are often requested together.

The Foreign Accounts Receivable Aging Report shows how much a U.S. exporter’s foreign buyer(s) owe them in total.  This report helps EXIM underwriters gauge where the foreign buyer is in relation to their overall credit limit. Second, it shows how these receivables are based by age from the due date, such as 1-30 days past due, 31-60 days past due, and so on. The U.S. exporter or EXIM underwriter may decide to restrict credit depending upon how past due a foreign buyer is at the time they are placing a new order from the U.S. exporter.

The Customer Sales History Report shows the foreign buyer’s payment performance history, typically over a 12-month period. For example, if a U.S. exporter has net 30 terms for each of its invoices, is the foreign buyer making full payment within 30 days or are they paying late? A history of delinquent payments might give EXIM underwriters some cause for concern.

The Short Term Credit Standard Document Templates brochure provides more details and report formatting examples.

An EXIM trade finance specialist can further advise you. Please click here to schedule a free consultation.

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EXIM’s Blog postings are intended to highlight various facets of exporting, but the postings are not legal advice, and are not intended to summarize all legal requirements associated with exporting.